[Due for payment 2025-03-05] [$250] Room - #announce room can be created via room mention

[IuliiaHerets]

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Version Number: 9.0.44-0
Reproducible in staging?: Y
Reproducible in production?: Y
Email or phone of affected tester (no customers): applausetester+pso@applause.expensifail.com
Issue reported by: Applause Internal Team

Action Performed:

1. Go to staging.new.expensify.com
2. Create a new workspace.
3. Go to FAB > Start chat > Room.
4. Enter #announce as room name and save it.
5. Note that it shows error that the room name cannot be #announce.
6. Go to workspace chat.
7. Send message containing #announce mention.
8. Click Yes from the whisper to create the room.
9. Note that #announce room can be created via mention.
10. Invite 3 members to the workspace.
11. Note that now there are two #announce rooms.

Expected Result:

In Step 8, app should prevent #announce room from being created via room mention.

Actual Result:

In Step 8. #announce room can be via room mention.
In Step 11, after inviting 3 members to the workspace, it results in two #announce rooms.

Workaround:

Unknown

Platforms:

• Android: Native
• Android: mWeb Chrome
• iOS: Native
• iOS: mWeb Safari
• MacOS: Chrome / Safari
• MacOS: Desktop

Screenshots/Videos

Bug6623434_1727973755589.20241004_003551.mp4

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• Automatic offers:
• allgandalf | Reviewer | 104651165
• mkzie2 | Contributor | 104651168

Issue Owner

Current Issue Owner: @allgandalf

[melvin-bot]

Triggered auto assignment to @sonialiap (Bug), see https://stackoverflow.com/c/expensify/questions/14418 for more details. Please add this bug to a GH project, as outlined in the SO.

[IuliiaHerets]

@sonialiap FYI I haven't added the External label as I wasn't 100% sure about this issue. Please take a look and add the label if you agree it's a bug and can be handled by external contributors

[Nodebrute]

Proposal

Please re-state the problem that we are trying to solve in this issue.

#announce room can be created via room mention

What is the root cause of that problem?

We are adding #announce in reserved names

App/src/CONST.ts

Line 1011 in 96aceca

RESERVED_ROOM_NAMES: ['#admins', '#announce'],

What changes do you think we should make in order to solve the problem?

We can remove #announce from here

App/src/CONST.ts

Line 1011 in 96aceca

RESERVED_ROOM_NAMES: ['#admins', '#announce'],

We should also cleanup in other places where we are using #announce

What alternative solutions did you explore? (Optional)

[mkzie2]

Edited by proposal-police: This proposal was edited at 2024-10-14 21:42:57 UTC.

Proposal

Please re-state the problem that we are trying to solve in this issue.

In Step 8. #announce room can be via room mention.
In Step 11, after inviting 3 members to the workspace, it results in two #announce rooms.

What is the root cause of that problem?

• The policyAnnounce is just created if the policy has 3 or more members. This is handled in PR.

• In this bug, when policyAnnounce is not created, then we send a message with room mention #announce, BE returns the actionable whisper, that is incorrect.

What changes do you think we should make in order to solve the problem?

• First, BE should not return actionable whisper message when user send #announce message.

• Then, we need to modify the error message when creating a new room as well as when editing a room name. When user try creating a room with "announce" as name:

1. If the policyAnnounce room has not been created yet, should show "This name is reserved for future use. Please choose a different name"

2. If the policyAnnounce room has been, should show "A room with this name already exists" or "Announce is a default room on all workspaces. Please choose another name."

• Below is the code changes:

1. Introduce a function to check whether the policy has policyAnnounce or not:

function hasAnnounceRoom(reports: OnyxCollection<Report>, policyID: string): boolean {
    return Object.values(reports ?? {}).some((report) => report && report.policyID === policyID && isAnnounceRoom(report));
}

2. Update the validation:

App/src/pages/workspace/WorkspaceNewRoomPage.tsx

Line 161 in 821edc5

} else if (ValidationUtils.isReservedRoomName(values.roomName)) {

            } else if (values.roomName === '#announce') {
                if (!ValidationUtils.hasAnnounceRoom(reports, values.policyID ?? '-1')) {
                    ErrorUtils.addErrorMessage(errors, 'roomName', 'This name is reserved for future use. Please choose a different name');
                } else {
                    ErrorUtils.addErrorMessage(errors, 'roomName', translate('newRoomPage.roomAlreadyExistsError'));
                }
            } else if (ValidationUtils.isReservedRoomName(values.roomName)) {

• The similar fix should be applied to:

App/src/pages/settings/Report/RoomNamePage.tsx

Line 66 in e7c24bb

} else if (ValidationUtils.isReservedRoomName(values.roomName)) {

What alternative solutions did you explore? (Optional)

• First, BE should not return actionable whisper message when user send #announce message.

• Then update the validation:

App/src/pages/workspace/WorkspaceNewRoomPage.tsx

Line 161 in 821edc5

} else if (ValidationUtils.isReservedRoomName(values.roomName)) {

            } else if (values.roomName === '#announce') {
                ErrorUtils.addErrorMessage(errors, 'roomName', 'The name #announce is a default room title and cannot be used in a new name, please select a new name');
            } else if (ValidationUtils.isReservedRoomName(values.roomName)) {

• The similar fix should be applied to:

App/src/pages/settings/Report/RoomNamePage.tsx

Line 66 in e7c24bb

} else if (ValidationUtils.isReservedRoomName(values.roomName)) {

[mkzie2]

We only create a workspace when 3 or more participants are added. So, should we update the error message for creating a new room? When a user tries to create a room named 'announce,' my suggestion is:

1. If the policyAnnounce room has not been created yet, should show "This name is reserved for future use. Please choose a different name" - This message informs the user that the room doesn't exist yet but could be created in the future.

2. If the policyAnnounce room has been, should show "A room with this name already exists" or "Announce is a default room on all workspaces. Please choose another name." - This clarifies that the room is already created."

What do you think? @Expensify/design @sonialiap

[sonialiap]

@IuliiaHerets can you please test this and confirm the URL of the new announce room you seem to be creating with the mention? I my test the mention links to the workspace announce room, so no new room is being created. I can't repo

Screen.Recording.2024-10-08.at.4.30.24.PM.mov

[MelvinBot]

This has been labelled "Needs Reproduction". Follow the steps here: https://stackoverflowteams.com/c/expensify/questions/16989

[IuliiaHerets]

@sonialiap QA team can repro this issue. The link from both rooms are different. Also, there are two #announce in LHN

20241010_082743.mp4