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User Guide: restricted and embargoed files can be downloaded from preview URL #11897

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pdurbin merged 3 commits into from
Nov 5, 2025
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User Guide: restricted and embargoed files can be downloaded from preview URL #11897

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5505026
restricted files can be downloaded from preview URL
pdurbin Oct 14, 2025
cc6517c
embargoed files are also downloadable from a preview URL
pdurbin Oct 16, 2025
7468e59
Update doc/sphinx-guides/source/user/dataset-management.rst
pdurbin Oct 30, 2025
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4 changes: 3 additions & 1 deletion doc/sphinx-guides/source/user/dataset-management.rst
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Expand Up @@ -704,7 +704,7 @@ If you have a Contributor role (can edit metadata, upload files, and edit files,
Preview URL to Review Unpublished Dataset
=========================================

Creating a Preview URL for a draft version of your dataset allows you to share your dataset (for viewing and downloading of files) before it is published to a wide group of individuals who may not have a user account on the Dataverse installation. Anyone you send the Preview URL to will not have to log into the Dataverse installation to view the unpublished dataset. Once a dataset has been published you may create new General Preview URLs for subsequent draft versions, but the Anonymous Preview URL will no longer be available.
Creating a Preview URL for a draft version of your dataset allows you to share your dataset (for viewing and downloading files, including :ref:`restricted <restricted-files>` and :ref:`embargoed <embargoes>` files) before it is published to a wide group of people who might not have a user account on the Dataverse installation. Anyone you send the Preview URL to will not have to log in to the Dataverse installation to view the unpublished dataset. Once a dataset has been published, you may create new General Preview URLs for subsequent draft versions, but the Anonymous Preview URL will no longer be available.

**Note:** To create a Preview URL, you must have the *ManageDatasetPermissions* permission for your draft dataset, usually given by the :ref:`roles <permissions>` *Curator* or *Administrator*.

Expand All @@ -726,6 +726,8 @@ To disable a Preview URL and to revoke access, follow the same steps as above un

Note that only one Preview URL (normal or with anonymized access) can be configured per dataset at a time.

.. _embargoes:

Embargoes
=========

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