PM - 1Password: Migrate from general vault to sub-team vaults

[ryanfchase]

Overview

We need to adopt sub-team vaults in 1Password so we can maintain fine-grain control of member and lead 1Password permissions. We need to migrate all items from the general vault and then delete the general vault.

More Info

• General vault refers to the P: 311-Data 1Password vault
• Sub-team vaults refer to 1Password vaults that pertain to a specific team or team-lead
  • E.g. P: 311-Data-Content, P: 311-Data-Content_Lead

Action Items

• log into 1-Password
• confirm that all vaults have been made for our team
  • Reference: 📊 List of all 311 Data vaults
• collect all missing vaults and comment it as a list on the PM CoP Agenda
  • Link: Product Management CoP Weekly Agenda 2025 product-management#386
  • Reference: 🗨️ Template of sub-team vault request comment
• open P: 311-Data vault to view items in our general vault
• move items into their respective vaults
  • Reference: 📖 General Vault Items to Sub-Team Vault Mapping
• prepare this ticket for review
  • change project board status to In Review
  • add ready for product label
• review with PM Lead
• on approval, request admin channel to delete P: 311-Data

Resources/Instructions

Note

Please ignore the "Passkey available" banner, Bonnie is still determining the use case for this and does not want to break any existing workflows by adopting it yet.

Click to see "Passkey available" banner

📊 List of all 311 Data vaults

• P: 311-Data
• P: 311-Data Dev
• P: 311-Data-Dev_Lead
• P: 311-Data-Design
• P: 311-Data-Design_Lead
• P: 311-Data-Content
• P: 311-Data-Content_Lead
• P: 311-Data-DevOps
• P: 311-Data-PM
• P: 311-Data-Research
• P: 311-Data-Research_Lead

📖 General Vault Items to Sub-Team Vault Mapping

P: 311-Data vault item		311 Sub-Team Vault	Note
Research Structures Zoom Presentation	➡️	P: 311-Data-Research_Lead
Gmail 311-data-ux-interviews	➡️	P: 311-Data-Research_Lead
Github (RoanBox)	➡️	P: 311-Data-Dev_Lead
311-data@hackforla.org	➡️	P:
311-UX: Zoom - free	➡️	P: 311-Data-Research_Lead
311-Data ArcGis	➡️	P: 311-Data-Dev_Lead
calendly	➡️	P: 311-Data-Research_Lead	archive data and delete
Twitter	➡️	P: 311-Data-PM	future: needs a Marketing vault?
Mixpanel 311	➡️	P: 311-Data-Dev_Lead
Google Analytics	➡️	P: 311-Data-Dev_Lead
Hotjar 311-Data	➡️	P: 311-Data-Dev_Lead

🗨️ Template of sub-team vault request comment

311-Data is requesting the following vaults to be created:
- P: 311-Data-X
- P: 311-Data-X_Lead