UIUX Design Systems Project: Meeting Agenda

[nguyen-jenn]

Overview

This issue tracks the agenda and notes for the UI/UX Design Systems Team.

Action Items

• Add the Date of the next meeting below
• Link the Agenda/Notes from meeting

Resources/Instructions

Template

## [DATE] Meeting Agenda

### Prework to prep for meeting

### FYIs (nothing needs to be done, just keeping each other informed)

### Recurring items: 
 - [Best Practices of Design System Main issue](https://github.com/hackforla/UI-UX/issues/423)

### New Items 
add issue numbers to be discussed and any notes that will be helpful

### Notes from meeting

### Tasks

### Items for next week's agenda

Prior and upcoming meetings

03/30/23
04/13/23
04/27/23
05/25/23
07/06/23
07/20/23
08/03/23
08/24/23

[nguyen-jenn]

[03/30/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• Best Practices of Design System Main issue

New Items

N/A

Notes from meeting

• Jennifer went over the project overview and main issue in detail

Tasks

• Assignment of duties:
  - Colors Research: Yrenia
  - Typography Research: Vivian
• Jennifer: Contact admin regarding a Figma file for the team. Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

Items for next agenda

• Review research findings of each team member and discuss

[nguyen-jenn]

[04/13/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

• Contact admin regarding a Figma file for the team.
• Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

FYIs (nothing needs to be done, just keeping each other informed)

• Assignments:
  - Colors: Yrenia
  - Typography: Vivian

Recurring items:

• Best Practices of Design System Main issue

New Items

N/A

Notes from meeting

• Personality of UIUX CoP: creative, professional

Tasks

• Everyone: to sketch logo ideas and bring to next meeting
• Jennifer: Finish setting up Figma file and work on giving access to team members.

Items for next agenda

• Present logo sketches. Choose from 3 favorite ones to present to UI/UX CoP for voting once clean.

[nguyen-jenn]

[04/27/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

• Work on logo sketches.
• Set up Figma file.

FYIs (nothing needs to be done, just keeping each other informed)

• Assignments:
  - Colors: Yrenia
  - Typography: Vivian
• Personality of UIUX CoP: creative, professional

Recurring items:

• Best Practices of Design System Main issue
• UIUX CoP Design Figma

New Items

• Logo Sketches

Notes from meeting

• Rough timeline:
  - Complete line art of clean logos by next meeting: May 25th @ 2pm
  - Create a presentation to present at an upcoming UIUX CoP weekly meeting (Jennifer to discuss with Aparna)
  - Open voting for 2-3 weeks

Tasks

• Line out logo sketches on Figma
  - Yrenia: Pencil, Double Diamond, Infinity loop
  - Vivian: Heart, Hexagon

Items for next agenda

• Create presentation slides with the logo sketches & make a voting poll

[nguyen-jenn]

[05/25/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

• Finalize logo sketches.

FYIs (nothing needs to be done, just keeping each other informed)

• Assignments:
  - Colors: Yrenia
  - Typography: Vivian
• Personality of UIUX CoP: creative, professional
• Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
• Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

• Best Practices of Design System Main issue
• Branding/Design Systems 2023 Google Drive
• UIUX CoP Design Systems Figma

New Items

• Voting Slides
• Voting Form Edit
  - Voting Form Sharing
  - HfLA UI/UX CoP Design Systems. Created private google folder to house voting form

Notes from meeting

Rough Timeline:

• May 25th @ 2pm: Complete line art of clean logos
• May 25th - May 31st: Revise logos based on feedback. Create slides to present at upcoming UIUX CoP weekly meeting. Create a voting form on Google forms.
• May 31st to June 28th: Opening logo voting to Community
• May 31st @ 6pm: Present logo slides and opening voting to CoP at weekly meeting
  - @yychoco91, @vivian9w , @nguyen-jenn present
• May 31st @ 7pm: First publicity Slack message to UI/UX channel
  - Assigned to @vivian9w
• June 14th: Second publicity Slack message + invite community to next weekly meeting for focus group
  - Assigned to @yychoco91
• June 21st @ 6pm: Research Focus Group during CoP weekly meeting
  - @yychoco91 lead interviews, @nguyen-jenn notetakes
• June 28th: Last call publicity Slack message. Close voting form @ 11:59 PM
  - Assigned to @nguyen-jenn
• June 29th @ 2pm: Compile research data. Follow up on logo voting.
  - @nguyen-jenn to come up with Figjam activity ie Affinity Mapping
  - Work on slides with information of Figjam activity/Compiled Research & Winner of Logo Voting. Present at future CoP meeting and thank Community for input.
• July 1st to July 13th: Finalizing colors & typography.
  - July 6th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
  - July 13th @ 2pm: Finalize colors & typography.
• July 13th to July 27th: Finalize logo & Complete brand book.
  - Assign someone to finalize logo. Assign someone to complete brand book.
  - July 20th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
  - July 27th @ 2pm: Finalized logo with brand colors & completed brand book.
• July 27th to Aug 17th: Create other design components.
  - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
• Aug 17th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Wrap up anything else.
• Sept 7th: Everything completed.

Tasks

• @vivian9w
  - Complete voting form
  - Complete intro slide in voting slides
  - Draft up First Slack publicity message, and send for review in slack channel before May 31st
• @yychoco91
  - Complete voting slides
  - Complete intro slide in voting slides
  - Draft up Second Slack publicity message, and send for review in slack channel before June 14th

Items for next agenda

• @nguyen-jenn to create Figjam activity ie Affinity Mapping to compile research focus group data

[nguyen-jenn]

[07/06/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

• Jenn: set up Figjam for Affinity Mapping.

FYIs (nothing needs to be done, just keeping each other informed)

• Assignments:
  - Colors: Yrenia
  - Typography: Vivian
• Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
• Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

• Best Practices of Design System Main issue
• Branding/Design Systems 2023 Google Drive
• UIUX CoP Design Systems Figma

New Items

• Branding Roadmap
• Research Roadmap

Notes from meeting

Rough Timeline:

• July 6th @ 2pm: Compile research data. Follow up on logo voting.
  - Data Analysis: Affinity Mapping

• July 6th to July 20th: Finalizing colors & typography.
  - July 13th: Half-way check-in asynch (slack) or quick zoom call. First set of iterations of colors & typography complete.
  - July 20th @ 2pm: Finalize colors & typography.

• July 20th to Aug 3rd: Finalize logo & Complete brand book.
  - Assign someone to finalize logo. Assign someone to complete brand book.
  - July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
  - Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.

• Aug 3rd to Aug 24th: Create other design components.
  - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template

• Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.

• Sept 7th: Done!

• Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
  - Discuss timing of presentation.

Tasks

• @vivian9w
  - Work on iterating typography.
• @yychoco91
  - Work on iterating colors.

Items for next agenda

• Finalize color palettes & typography.

[nguyen-jenn]

[07/20/23] Meeting Agenda

Who was there

@nguyen-jenn
@yychoco91
@vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

• Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
• Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

• Best Practices of Design System Main issue
• Branding/Design Systems 2023 Google Drive
• UIUX CoP Design Systems Figma
• Branding Roadmap
• Research Roadmap

New Items

Notes from meeting

Rough Timeline:

• July 20th to Aug 3rd: Finalize logo & Complete brand book.
  - July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
  - Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.

• Aug 3rd to Aug 24th: Create other design components.
  - Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template

• Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.

• Sept 7th: Done!

• Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
  - Discuss timing of presentation.

Tasks

• @vivian9w
  - Complete Brandbook
• @yychoco91
  - Finalize color palette and finalize logo

Items for next agenda

• Look over logo, color palette, and brandbook.
• Work on design components.