Add Generative AI Guidelines

docs/source/conf.py

@@ -8,7 +8,7 @@
 
 project = 'developer-guide'
 copyright = '2024, Regents of the University of Colorado'
-author = 'Matthew Bourque, Keira Brooks, Luke Charbonneau, Veronica Martinez, Alex Ware'
+author = 'Matthew Bourque, Keira Brooks, Luke Charbonneau, Matthew Maclay, Veronica Martinez, Alex Ware'
 release = '0.1.0'
 
 # -- General configuration ---------------------------------------------------

docs/source/workflows/generative_ai_tools/generative_ai_tools_at_lasp.md

@@ -0,0 +1,80 @@
+# Guidelines for using Generative AI Tools at LASP
+
+## Purpose for this guideline
+
+This guideline is intended to provide information for the use of generative AI tools at LASP.
+
+## Overview
+
+CU's Office of Information Technology has released
+[guidelines and a list of approved tools](https://www.colorado.edu/information-technology/artificial-intelligence-cu-boulder)
+for generative AI. LASP employees are required to abide by CU's guidelines if they intend to use Generative AI Tools
+for work related purposes. Please see the [list of approved tools](https://www.colorado.edu/information-technology/ai-cu-boulder/ai-tools-list).
+If the tool you wish to use is not listed, the Resources & Guidance page has a link to contact OIT to request its
+review.
+
+## What are Generative AI Tools
+
+ChatGPT and other tools in this category are artificial intelligence (AI) systems which have the ability to perform
+tasks that normally require human-level intelligence. They are AI-based large language models (LLMs) designed to assist
+users in generating human-like text and analyzing text for meaningful conclusions and other results. DALL-E, Midjourney,
+and other tools in this category are generative image models designed to generate images from text descriptions.
+
+## LASP-specific concerns
+
+While these tools hold the potential to significantly advance research capabilities and streamline operations, they
+also introduce risks related to data privacy, intellectual property exposure, and the integrity of scientific research.
+As a research institution, we have additional considerations that are not specifically called out in the CU guidelines:
+
+* **Data Privacy and Security and Export Control:** CU guidelines list approved data levels for use with approved tools,
+  and link to the [CU data classification scheme](https://www.cu.edu/data-governance/resources-support/data-classification).
+  Note that research proposals and internal business documents are considered Confidential, not Public; this also covers
+  software that has not been published. Content that is covered under ITAR/EAR or CUI is considered Highly Confidential.
+  Zoom and Teams AI capabilities should not be enabled and used for meetings that entail ITAR, EAR, or CUI restricted
+  content.
+
+* **Blindly Using Generated Code:** Generated code could potentially contain malicious elements, posing a risk to
+  system security. Even absent explicit security issues, generated scripts may not be well written, containing elements
+  that could be inadvertently harmful to systems within which the scripts execute. All code generated by Generative AI
+  tools must be reviewed, understood, and scrutinized before running it on LASP systems to ensure it does not contain
+  malicious elements. This review should be done with sufficient cognizance of the programming language.
+
+* **Ethics:** There are concerns about whether the data used to train a given Generative AI Tool has been properly
+  licensed and/or used with permission; use of generative AI tools has the potential to violate copyright of writers and
+  artists who own the original content. The computing processes required to run generative AI are extremely resource
+  intensive, raising concerns around the environmental impact and sustainability of generative AI, so the use of
+  generative AI tools is in conflict with LASP and CU's climate goals.
+
+## Responsibility
+
+In the event of any uncertainty or ambiguity regarding the use of these tools, LASP members should seek clarification
+or assistance from their supervisors, contract officials, compliance officers, and/or CU OIT to mitigate potential
+risks and ensure adherence to all relevant guidelines, regulations, laws, and institutional policies.
+While LASP does not have an official organizational element defined to administer and support the use of Generative AI
+tools, questions can be posed to the #chatgpt Slack channel for general guidance. Feedback or questions can be provided
+to your [ITGC](/pages/viewpage.action?pageId=139193455) representatives.
+
+## Terminology
+
+| **Term**                                         | **Definition**                                                                                                                                                                |
+| ------------------------------------------------ |-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
+| AI                                               | Artificial Intelligence                                                                                                                                                       |
+| LLM                                              | "Large Language Model," a text-based generative AI system designed to understand and generate human-like language.                                                            |
+| GPT                                              | "Generative Pre-trained Transformer," the foundational technology that powers large language models designed to generate text that mimics human writing.                      |
+| Generative AI                                    | AI that can generate new content after learning from large datasets.                                                                                                          |
+| Permissive Image Models                          | Generative AI models that are specifically designed or configured to allow for broader use without strict copyright or usage restrictions.                                    |
+| PII (Personally Identifiable Information)        | Information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.                   |
+| EAR (Export Administration Regulations)          | United States regulations that govern the export and re-export of items for national security, foreign policy, and nonproliferation reasons.                                  |
+| ITAR (International Traffic in Arms Regulations) | U.S. regulations that control the export and import of defense-related articles and services on the United States Munitions List.                                             |
+| CUI (Controlled Unclassified Information)        | Information that requires safeguarding or dissemination controls pursuant to and consistent with law, regulations, and government-wide policies, excluding classified information. |
+
+## References
+
+* LASP Statement on the Use of Generative AI Tools 2023-05-16 (Confluence)
+* [CU Guidance on AI Tool Use](https://www.cu.edu/service-desk/how-guides/guidance-artificial-intelligence-tools-use)
+* NASA Guidance to All NASA Employees 2023-05-22 (Confluence)
+* [NASA JPL Guidance on Authorship and AI](https://jpl-nasa.libguides.com/blog/Authorship-and-AI-Tools)
+* [NASA FAQ on use of LLMs like ChatGPT](https://science.nasa.gov/researchers/sara/faqs/#faq-32)
+* [Using Generative AI for Scientific Research (a guide from the University of Michigan)](https://midas.umich.edu/generative-ai-user-guide/)
+
+*Credit: Content taken from a Confluence guide created by Chris Pankratz, and last updated by Alex Ware on Jan 09, 2025*

docs/source/workflows/generative_ai_tools/index.rst

@@ -0,0 +1,7 @@
+Generative AI Tools
+===================
+
+.. toctree::
+    :maxdepth: 1
+
+    generative_ai_tools_at_lasp

docs/source/workflows/index.rst

@@ -6,4 +6,5 @@ Workflows
 
     docker/index
     open_source/index
+    generative_ai_tools/index
 

pyproject.toml

@@ -10,6 +10,7 @@ authors = [
     {name = "Matthew Bourque", email = "Matthew.Bourque@lasp.colorado.edu>"},
     {name = "Keira Brooks", email = "Keira.Brooks@lasp.colorado.edu>"},
     {name = "Luke Charbonneau", email = "Luke.Charbonneau@lasp.colorado.edu"},
+    {name = "Matthew Maclay", email = "Matthew.Maclay@lasp.colorado.edu"},
     {name = "Veronica Martinez", email = "Veronica.Martinez@lasp.colorado.edu>"},
     {name = "Alex Ware", email = "Alex.Ware@lasp.colorado.edu>"}]
 readme = "README.md"